Creating new content

Selecting the appropriate content type

  • The first step in creating a new piece of content for your site, is deciding what content type is most suitable.  
  • An Open Outreach website may include the following content types (depending on which features you have enabled):
    • Section: A section is a page of content, organized into a collection of related entries collectively known as a book. A section automatically displays links to sub-section pages, providing a simple navigation system for organizing nested sections of a site.
    • Blog: Use for posting personal journal-type entries, associated with the user who has posted.
    • Article: An article is ideal for creating and displaying content that informs or engages website visitors.
    • Highlighted: For displaying images and brief text that will be displayed on the home page.
    • Event: An event has a start date and time as well as an optional end date and time.
    • Link: A link content type for use in creating resource and other links.
    • Member Page: Page only visible to Members.
    • Forum topic: A forum topic starts a new discussion thread within a forum.
    • Location: For showing a geographic location on a map.
    • Book page: Exists by default, as the basis for Section--do not use.
  • It is helpful to pay attention to the content-type used for similar posts to ensure consistency.  For example, many posts will be displayed based on the content type.
  • Each content type may have slightly different fields to be filled in but there will be many similarities.

Step-by-step instructions

In the toolbar select “create content” which will display a list of content types to select from.  For example if you choose “article” you will get a form to fill in with the following elements:

  • Title: Give your post a title. This is a required field.
  • Image: Click the “select media” button to begin to add an image.  To upload a new image, first browse for the image and then select the “submit button”.  The new image will be created a a new media file.  If you want to use an image which has already been uploaded, click the “library” tab and then select an existing image and submit. Allowed image types are: png, gif, jpg and jpeg. The recommended image size is 640 by 480 pixels. Maximum size is 1000 x 1000 and the minimum is 300 x 300. The images that accompany posts are used in numerous displays so it is highly recommended that you include an image wherever possible.
  • Tags: Tags allow content to be sorted by terms that describe the content.  Using tags on posts will provide website visitors alternate ways to locate content. Enter tags as a comma-separated list.
  • Body: The body is where the content of your post will be placed.  A text editor is installed to help with formating. Different role types have access to different levels of input options for formatting.  The default level “Wysiwyg public” allows bold, italics, a bulleted list and a way to add in a link.  “Wysiwyg contributor” has additional options and “Wysiwyg editor” even more. You only have access to the level of formatting options to which your assigned role grants you access for security reasons.
  • Ideally text should not be pasted directly in from Word as it tends to create problems.  If you have already word processed your content, copy it from your document and paste it in using the T button (paste as plain text) which gives you plain text to begin formatting. “Wysiwyg contributor” and “Wysiwyg editor” permissions also allow you to input media fields (image or video) directly into the body of your post.
  • In the body field, you can also embed images or other media using the Media button provided by text editor (far right button with image of mountain). Place yourself in the text where you'd like an image to be placed. Using the media button upload a new image or select an image from your library. Choose Full content from the second (embed) screen. Once your image is in place, you can right click on the image to change its size, alignment etc.
  • Media: This allows you to add an unlimited number of media beneath your main content area.  This includes images, video, or audio files.  As for inputting an image, you may browse and upload or select an already uploaded item from the library.  Additionally, to use items from an external source, select the “web” tab and paste in the URL from a supported external source, e.g. Youtube.

Below the media fields, there are a number of other collapsed items which can all be opened to reveal further input options if you have the required level of permission.  Most can just be left at their defaults for the particular content type which have been pre-configured for the most likely setting.  But if you want to change any of those settings you may do so.  The most likely ones you may need to change would be:

  • Menu settings: For most posts, you will not need to do anything under menu settings, but if for example you want an item to appear in the menu system, you can check the “provide menu link” box and configure the menu links.
  • Comment settings: Can be changed from open to closed.
  • Publishing options:
  • Published  (is the default for all content types, means it will be immediately viewable—can be turned off for items that need moderation before they appear.)
  • Promoted to front page (this automatically moves promotes a piece of content to the home page, is the default for the article content type.)
  • Sticky at top of lists (makes the piece of content “stick” as the top piece of content. Only one piece can be so marked at the time.  You will need to “unsticky” a piece of content before you “sticky” another one.

At the end of the form you may first preview you post to see how it will look or just go ahead and save.

Open Outreach: How to Create Content

Open Outreach: How to Create Content
This screencast shows how to post an Article, the most basic type of content, on your Open Outreach site.